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By using WinCatalog 2013, you have 3 options for adding file content: add the entire disks to the catalog; add specific folders without a need to scan the whole disk contents; and individual files.
WinCatalog scans disks or folders, remembers each file and preserves the entire nested hierarchical folder structure.
“I could not be happier with any other tracking program. To me WinCatalog does it all... It contains the answers and database tracking I have looked for in other programs, but have never found. Although slightly higher in cost compared to others, it’s money well spent. If you're looking for a program to track those many movies, or whatever it might be, this is it!”
When you add a disk or a folder to the catalog you can assign a disk number that is automatically incremented with every new disk and a physical location.
Disk location is an attribute that helps you in finding disks where they are physically stored. For example, on the picture the location is "CD Wallet 1, page 5". You can read more about location below on this page.
After adding a disk or folder you can see the complete tree structure on the left and the contents of the selected folder in the middle panel.
When you select a file or a group of files you can immediately see the most important properties in the right panel. The set of the displayed properties depends on an item type. For example, for a picture it displays the general properties, file details, and info grabbed from Exif tags. The thumbnail preview is also shown for pictures, and the preview will be shown even if the original disk or file is unavailable at the moment.
WinCatalog adds every file found on your disks to the catalog while preserving the original tree hierarchy of the nested folders and remembering the files' attributes: path, size, dates of creation and modification, etc. By default, it skips system folders such as $Recycle.Bin and others but you can turn this option off in the program's options.
In addition to common file attributes, WinCatalog 2013 can process and grab more info for the following types of files:
All processing settings are adjustable and can be modified on the Processing options page of the Program's option.
Using WinCatalog 2013 you can catalog as many disks, files, and folders as you want. WinCatalog uses an industry standard database engine SQLite in the core. That is why it operates quickly regardless of how many records (files, folders, and disks) your catalog has: hundreds, thousands, many, or even more.
Using WinCatalog 2013 you can create virtual (blue) folders' structure and move your files, folders, and disks into these folders. Use of virtual (blue) folders makes your collection more structured.
You can drag disks, folders, or individual files into these folders without losing a connection to the physical disk structure.
In the picture shown below you can see the "Panoramic" virtual folder that contains panoramic photos from various disks.
For better data representation you can tag your items and use as many tags as you wish. Spent a week on a vacation? Tag all photos from there using, say, 2 tags: "Vacation" and "2013". If you stored a movie, you may tag it by genre and by the year of production. If you have cataloged documents you may want to tag them by using a client, company name, or a division.
Furthermore, in some cases WinCatalog creates tags automatically. For example, when it scans a music folder and grabs ID3 tags it creates tags for Artists' names and links these tags with files. Full automation: you do not need to type anything or even click anywhere!
In the picture below you can see the tags that were created for music files. All the tags were automatically grabbed and linked with files when WinCatalog cataloged a disk or a music folder.
Find duplicates of files and folders among your entire catalog. Just group the search results by one or more columns and the duplicated items will be stacked together.
In the picture below all three grouping fields are equal and both "IMG_2572.JPG" files are shown together as duplicates.
You can easily add or remove grouping columns by using drag and drop.
In the left pictures below you can see that the loaned disk and all subitems are marked with the Hand icon. The loaner name is displayed in the "Lent to" column. The right picture shows the Contact manager.
WinCatalog allows you to catalog not only disks but the disks' locations as well. Where do you keep your disks physically? Wallets? Boxes? Maybe a rescue disk with important backups is kept in your wall-safe? Manage all locations with WinCatalog.
WinCatalog displays Disk Location in the properties of every file from the disk and in the info shown at the Insert Disk dialog (see more).
When you perform a file operation (i.e. when you're copying, launching, or opening in Explorer) a file item from a missing disk WinCatalog will display Insert Disk prompt where it will tell you all the info about the disk including the physical location and (if so) to whom the disk was lent.
Export a part of your disk collection as a web page or a CSV file. Using these popular formats you are able to publish your data over the local network or Internet, modify it, and print with any spreadsheet application such as MS Excel, Open Office Calc, or Google Spreadsheet.