Features and Screenshots of WinCatalog 2016 - Disk and File Catalog Software for Windows

Add disks, folders, and individual files to your catalog

By using WinCatalog 2016, you have 3 options for adding file content: add the entire disks to the catalog; add specific folders without a need to scan the whole disk contents; and individual files.

Options to add disk, folder and file to the catalog

WinCatalog scans disks or folders, remembers each file and preserves the entire nested hierarchical folder structure.

Reviews from WinCatalog customers:

"I recently bought WinCatalog. It is GREAT! Once I got used to it, is has been extremely useful. I have a CD catalog of over 600 CDs and DVDs. And over 50 1Tb external, USB, disks. WinCatalog handled cataloging and indexing them easily. AND it is very simple to find anything. This is one of the best purchases of software I have ever made. Thanks for a great product!"
John A. Unglert

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Adding Disk to the Catalog When you add a disk or a folder to the catalog you can assign a disk number that is automatically incremented with every new disk and a physical location.

Disk location is an attribute that helps you in finding disks where they are physically stored. For example, on the picture the location is "CD Wallet 1, page 5". You can read more about location below on this page.

After adding a disk or folder you can see the complete tree structure on the left and the contents of the selected folder in the middle panel.

When you select a file or a group of files you can immediately see the most important properties in the right panel. The set of the displayed properties depends on an item type. For example, for a picture it displays the general properties, file details, and info grabbed from Exif tags. The thumbnail preview is also shown for pictures, and the preview will be shown even if the original disk or file is unavailable at the moment.

WinCatalog 2016 main window displays the catalog with the added disk and file properties

Supported types of files

WinCatalog grabs ID3 tags from mp3 files including the Album coverWinCatalog adds every file found on your disks to the catalog while preserving the original tree hierarchy of the nested folders and remembering the files' attributes: path, size, dates of creation and modification, etc. By default, it skips system folders such as $Recycle.Bin and others but you can turn this option off in the program's options.

In addition to common file attributes, WinCatalog 2016 can process and grab more info for the following types of files:

  • It parses the archives' contents and adds all the files from inside the archives to the catalog. The supported archives are: Zip (including the new Zipx), Rar, and 7zip.
  • In the same way WinCatalog 2016 parses the contents of ISO disk images.
  • It extracts ID3 tags (Artist name, Album title, Cover image (see the picture on the right), and Composition name, etc.) and meta data (bitrate, duration, etc.) from music files: MP3, WAV, WMA, OGG, OGA, ASF, M4A, M4B, M4P, and MP4.
  • WinCatalog keeps a piece or every text file, which helps you to preview the file without the need to physically insert the disk.
  • WinCatalog parses HTML pages (html, htm files) and grabs the title and keywords of these pages.
  • One of the most advanced features: WinCatalog grabs picture thumbnails for the most popular image formats and makes them available for preview without a connection to the original files! The supported types are: JPEG, PNG, BMP, ICO, GIF, Tiff, WMF, and EMF.
  • In addition to picture thumbnails, WinCatalog grabs Exif tags from digital photos including comments, resolution, camera model, focal length, and other metrics.
  • WinCatalog grabs thumbnails and basic media information (duration, resolution, audio channels, etc) for video files.

All processing settings are adjustable and can be modified on the Processing options page of the Program's option.

Unlimited number of disks, folders, and files

WinCatalog uses SQLite in the coreUsing WinCatalog 2016 you can catalog as many disks, files, and folders as you want. WinCatalog uses an industry standard database engine SQLite in the core. That is why it operates quickly regardless of how many records (files, folders, and disks) your catalog has: hundreds, thousands, many, or even more.

Add virtual folders and move items between them

Using WinCatalog 2016 you can create virtual (blue) folders' structure and move your files, folders, and disks into these folders. Use of virtual (blue) folders makes your collection more structured.

You can drag disks, folders, or individual files into these folders without losing a connection to the physical disk structure.

In the picture shown below you can see the "Panoramic" virtual folder that contains panoramic photos from various disks.

WinCatalog 2016 main window displays the catalog with the added disk and file properties

Manage tags and associate them with individual files, disks, or folders

For better data representation you can tag your items and use as many tags as you wish. Spent a week on a vacation? Tag all photos from there using, say, 2 tags: "Vacation" and "2014". If you stored a movie, you may tag it by genre and by the year of production. If you have cataloged documents you may want to tag them by using a client, company name, or a division.

Furthermore, in some cases WinCatalog creates tags automatically. For example, when it scans a music folder and grabs ID3 tags it creates tags for Artists' names and links these tags with files. Full automation: you do not need to type anything or even click anywhere!

In the picture below you can see the tags that were created for music files. All the tags were automatically grabbed and linked with files when WinCatalog cataloged a disk or a music folder.

For some types of files WinCatalog automatically extracts tags when it catalogs a disk o a folder

Search using simple natural queries or powerful search operators

Using WinCatalog 2016 you can search through your entire collection and find in seconds exactly what you're looking for.

Use natural search or be more concrete using special search operators, brackets, and quotes.

Natural and advanced search queries allow you to search through your disk collection

Filter search results

Filtering search results

When the search is done you can filter the results, no matter how many results it contains. Use the search filter to keep your eyes on the files and folders for those matches of one or more specific criteria.

Find duplicated files by matching one or more fields

Find duplicates of files and folders among your entire catalog. Just mark fields you wish to check and WinCatalog will do the rest. Sort search results by a desired column and the duplicated items will be stacked together.

In the picture below all three fields (Name, Date Modified and Size) are equal and both "DSCF5367.JPG" files are shown together as duplicates.

Finding duplicated files and folders in your catalog

Multiple searches at the same time

Using WinCatalog you can create as many search tabs as you wish

Using WinCatalog 2016 you can create as many search tabs as you wish. This feature allows you to have multiple searches through your entire disk catalog simultaneously.

Basic automation via the command line arguments

Command line support

By passing command line arguments to WinCatalog 2016, you can automate basic tasks like adding new or updating previously catalogued disks, folders or files, starting new searches, finding duplicates, and more.

For example, you can add a task to Windows Task Scheduler to launch WinCatalog and update a folder every night (or using your own schedule).

All supported commands are described in the user manual (pdf version is also available).

Add contacts and manage loaned disks

Loan managerUse the contact manager to track who of your friends or colleagues has taken the particular disk and when.

You will never forget who you loaned your disks! No lost disks anymore!

In the left pictures below you can see that the loaned disk and all subitems are marked with the Hand icon. The loaner name is displayed in the "Lent to" column. The right picture shows the Contact manager.

Loaned items always marked by a Hand icon Loaned items always marked by a Hand icon

Manage locations to find disks easily

WinCatalog allows you to catalog not only disks but the disks' locations as well. Where do you keep your disks physically? Wallets? Boxes? Maybe a rescue disk with important backups is kept in your wall-safe? Manage all locations with WinCatalog.

WinCatalog displays Disk Location in the properties of every file from the disk and in the info shown at the Insert Disk dialog (see more).

Manage Locations with WinCatalog

Update disks when the content has changed

Update disk buttonWhen the contents of the disk have been changed, WinCatalog will update it very quickly. It will skip unmodified files, which will make the update process very fast. When the disk data is updated, the previously entered comments and tags (keywords) are preserved.

Browse your catalog in a grid view or a thumbnails view

Browse your collection in a grid view to see detailed info about all the files and folder or switch to the thumbnails view to preview all the pictures instantly.

Browse your collection in a grid view or a thumbnails view

Properties panel displays significant info about files, disks, and folders

You do not need to open additional windows to view an item's properties. All important info is displayed automatically on the Properties panel.

Properties panel displays most important info about your files and folders

Launch files or copy them to another drive directly from WinCatalog

Launch files or copy them to another drive directly from WinCatalogUsing WinCatalog you can quickly operate with your files: you can launch them to open with the default application, open file locations in Windows Explorer, or even copy files to a new location directly from WinCatalog.

Insert Disk dialog saves your time

Insert Disk dialog displays all info about a missing diskWhen you perform a file operation (i.e. when you're copying, launching, or opening in Explorer) a file item from a missing disk WinCatalog will display Insert Disk prompt where it will tell you all the info about the disk including the physical location and (if so) to whom the disk was lent.

Export your catalog into XML, HTML or CSV report (e.g. for export to MS Excel or other applications) and printing

Generate HTML and CSV reports with WinCatalogExport a part of your disk as an XML file, web page or a CSV file. Using these popular formats you are able to publish your data over the local network or Internet, modify it, and print with any spreadsheet application such as MS Excel, Open Office Calc, or Google Spreadsheet.

Compatibility

WinCatalog is compatible with Windows 10WinCatalog 2016 is compatible with Windows 10, Windows 8.1, Windows 8 (works as a desktop app), Windows 7 and Vista, Windows XP. WinCatalog also works in Mac OS X using Parallels or other virtualization solution.

The available interface languages are: English (default), Český, Deutsch, Español, Français, Italiano, Magyar, Nederlands, Polski, Português Brasileiro & Portugal, Română, Suomi, Svenska, Türkçe, Arabic, Bahasa Indonesia, Русский, Ελληνικά, 한국어, 汉语 / 漢語